HR & PAYROLL ADMINISTRATOR - LIVINGSTON

As part of LVMH / Moët Hennessy, The Glenmorangie Company crafts, distributes and markets two of Scotland’s most acclaimed single malt whiskies. Glenmorangie is famed as the leading Highland single malt, renowned for its smooth, complex, and accessible taste, its mastery of wood in cask maturation, and its industry leading whisky innovation. Ardbeg is the ultimate Islay whisky and the smokiest of all Scotland’s Single Malts – and is also famed for its unorthodox, envied, and untamed brand.

This 12-month Fixed Term Contract is to join us as the HR & Payroll Administrator, were you will provide accurate and customer-focused support across recruitment, learning and development, employee relations, HR systems, payroll and benefits administration.

JOB RESPONSIBILITIES

• Provide first-line people support to employees, managers and stakeholders, offering guidance on queries and processes and escalating issues where required.
• Maintain accurate people, payroll and benefits data, ensuring employee records, HR systems and benefits portals are up to date and aligned with payroll information.
• Support payroll administration by processing payroll inputs and changes, monitoring time and attendance data, investigating anomalies, and producing payroll-related reports in line with deadlines and controls.
• Coordinate people administration activities, including recruitment, temporary worker management, learning and development administration, training records, purchase orders and invoice approvals.
• Prepare and analyse people and payroll data, producing key people metrics, payroll information and finance reports to agreed timescales.
• Maintain and continuously improve HR processes and documentation, including job descriptions, policies, procedures, work instructions and process flows, using feedback and data insights to enhance accuracy, efficiency and customer experience.

PROFILE

Technical Skills & Experience Required

• Experience in HR and payroll administration, including maintaining accurate employee records, payroll data and time and attendance information.
• Strong technical and analytical skills, with proficiency in Microsoft Excel, Word and PowerPoint, and the ability to produce reports, check data accuracy and work to defined timetables.
• Excellent attention to detail and numerical skills, with experience handling payroll calculations, Average Holiday Pay, timesheets, invoices, purchase orders and confidential information.
• Understanding of UK employment legislation, payroll practices and HMRC requirements, including benefits reporting and related HR policies.

Key Competencies

• Customer-focused with excellent communication skills, able to build positive relationships with employees and stakeholders, listen effectively, provide clear guidance and follow through on actions.
• Highly organised and reliable, with the ability to prioritise workload, manage competing deadlines, work calmly under pressure and consistently follow processes.
• Proactive and collaborative approach, taking ownership of responsibilities, using initiative to resolve issues, supporting colleagues and contributing positively as part of a team.
• Strong analytical and continuous improvement mindset, combining attention to detail, numerical accuracy and problem-solving skills with a focus on identifying and implementing process improvements.

ADDITIONAL INFORMATION

About us:

At Glenmorangie, we aspire to embrace the broadest view of diversity, equity, and inclusion to build teams that are reflective of our customers and consumers, and that celebrate and maximise the uniqueness of every employee.

To reflect the diverse needs of our workforce, we offer a range of life friendly, inclusive policies including flexible working arrangements and generous leave entitlements. We are committed to supporting the mental health of our workforce and providing a safe space to talk about our wellbeing. We also champion physical wellbeing, offering employees discounted gym memberships.

We are a Disability Committed Employer and offer a guaranteed interview to applicants who consider themselves to be disabled and who meet the minimum requirements for the job.

Applications will close on Friday 14th September 2026.

Please submit a CV and Covering Letter, stating your desired salary, notice period, and whether you wish to apply through the Disability Confident Scheme.

Package: Competitive salary and benefits package.

NOTE: Only candidates with a suitable profile will be contacted for further discussions about the position.

Unsolicited introductions from employment agencies will not be accepted.