Accounts Payable Graduate (fixed term) - London

About The Whisky Exchange

Founded in 1999 by Sukhinder and Rajbir Singh, The Whisky Exchange is a fast-growing and world-renowned international spirits business. It was one of the first multi-channel, multi-market global drinks distributors and is a leader in its field. Now made up of four group companies, it is an independently managed business and has been part of the Pernod Ricard Group since November 2021.

We pride ourselves on our imagination, creativity and ability to source and sell fantastic spirits across the globe. We love what we do and we would love you to come and join us.

The Opportunity

We have a fantastic 12-month fixed-term opportunity for someone who has recently completed their undergraduate degree (or similar) in finance or accounting. This role is ideal for someone wanting to gain valuable experience in a commercial environment, whilst taking their first steps into an accountancy or finance career. We will provide you with on-the-job training and support to help you learn the ropes of the purchase ledger function.

Here at The Whisky Exchange/Speciality Drinks our Finance team comprises three main functions: FP&A, Commercial Finance, and Transaction & Reporting (which includes Purchase Ledger and Credit Control).

The Purchase Ledger team forms an essential link between the Supply Chain and various Finance teams in ensuring that stock supplier invoices are accurately matched with purchase orders and goods received notes are posted into the Enterprise Resource Planning (ERP) system. The Purchase Ledger team provides a professional and efficient service and ensures accurate financial information is available as required.

The Accounts Payable Graduate is called a Purchase Ledger Graduate internally. The role is hybrid with three days per week at our office in Park Royal.

Your unique contribution

We will provide you with on-the-job training and support to help you learn the ropes of the purchase ledger function. Key responsibilities might include:

• Checking invoices against purchase orders and resolving any price queries as required
• Accurately input invoices onto ERP system and revalue any stock as necessary
• Checking list of open purchase orders on ERP on a daily basis to ensure any orders are closed down in a timely manner
• Supplier statement reconciliations and ensuring relevant teams are aware of any queries
• Review of aged creditors list to assist weekly BACS payments; liaising with suppliers in agreeing monthly direct debit payments to be collected
• Entering overhead expenses
• Assist with contras between the purchase and sales ledgers
• Monthly reconciliation of Goods Received Not Invoiced account
• Providing invoices for Intrastat reporting and other reporting needs such as annual audits
• General record keeping and administrative duties

Your blend of talent

We are looking for someone who is:

• A recent graduate with a degree finance or accounting (or similar)
• Able to work in a fast-paced environment whist always remaining professional
• A strong communicator with excellent verbal and written communication skills
• Accurate and detail-conscious
• Able to demonstrate a tenacious, pragmatic approach to problem solving
• Able to demonstrate a proactive and ‘can do’ attitude
• Able to organise their own workload and possesses the ability to multi-task
• Excellent in their time management skills, including working to deadlines whilst remaining calm under pressure
• Tech-savvy with excellent IT skills

Benefits of joining The Whisky Exchange

Fun Stuff

Staff Discount at The Whisky Exchange | Tastings | Product Education | Access to Events | Cycle to Work Scheme

Serious Stuff

EAP | Great Parental Leave Policies | Life Cover | Private Medical Insurance

Feel Good Stuff

S&R Initiatives | Career Development | Responsib’All Day | Employee Networks | Flexi Work | 25 Days Holiday (plus Bank Holidays)

Applications are to be received by Monday 28 October, however we reserve the right to close the advertisement sooner.

We’re committed to diversity and inclusion.

We promote diversity and inclusion throughout our business. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.