Old & Rare Buying Team Administrator - London

Speciality Drinks Group Jobs

Old & Rare Buying Team Administrator – London


Founded in 1999 by Sukhinder and Rajbir Singh, Speciality Drinks Group is a fast-growing and world-renowned international spirits company.  It was one of the first multi-channel, multi-market global drinks distributors and is a leader in its field. Now made up of four group companies, it is an independently managed business and a recent addition to the Pernod Ricard Group since November 2021.

We pride ourselves on our imagination, creativity and ability to source and sell fantastic spirits across the globe. We love what we do and we would love you to come and join us.

As the Old & Rare Buying Team Administrator, you will be responsible for all email communications with customers regarding old & rare valuations. You will provide support to the Old & Rare team and the Private Client Sales Director, and over time you will gain knowledge and experience on all aspects of old and rare whiskies and other spirits, including how to identify fakes. You will get the chance to try rare products and help at tasting events. You will coordinate deliveries and shipments, manage related documentation and goods receiving.

To provide excellent customer service administration support to the Old & Rare Team. Relationship building is critical to the role to rectify any issues for customers, internal teams and to ensure the smooth delivery and receiving of orders. The role holder will be responsible for the timely reporting of information to ensure the relevant persons have the necessary.

Due to business requirements, it is expected that the role holder will need to have a degree of flexibility in order to meet the demands of the role.

Your unique contribution

  • Logistics Administration
  • Organising and scheduling shipments to and from the UK and overseas
  • Prepare shipping documentation
  • Purchase Order administration
  • Valuations
  • Ensuring to promptly respond to customers enquiries
  • Liaise with Finance Team for payments
  • Apply Private Customers Due Diligence; walk-in customers
  • Organise delivery / collection from private sellers
  • Private Client Director Liaison (Hong Kong Office)

o  Checking / curating stock availability lists with Private Sales Director UK

o  Organising Sales orders

o  Logistics for clients and long-term storage

  • Showroom / Warehouse
  • Organising quarterly collections from around the country liaising with Warehouse Manager
  • Quality control: Checking items conditions (e.g. leakage, fake products, etc.)
  • Liaise with Showroom Team and Warehouse Team when receiving goods
  • Reporting to your Line Manager
  • Delivery / shipping reports on a weekly basis
  • Purchase Orders/Goods in reports
  • Valuations

Your blend of talent

  • Drinks background with a key interest in old and rare whisky and premium spirits.
  • Ability to work independently
  • Excellent attention to detail when collating large amounts of information
  • The ability to multi-task in a time-sensitive environment and prioritise.
  • Good written and verbal communication skills to ensure clear messaging between ‘The Old & Rare Buying Team’ and its contacts

Our mix of benefits

We offer Sage Employee Benefits for your Health including GP OnDemand and EAP.

Our lifestyle benefits options include 33 days’ annual holiday including BHs, employee pension, life cover, income protection & private medical insurance.

You can access gifts & discounts, including a 15% discount on our products sold online at The Whisky Exchange. Access to company events.

We’re committed to diversity and inclusion

We promote diversity and inclusion throughout our business. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

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