Bookkeeper & Operations Coordinator
Job Title: Bookkeeper & Operations Coordinator
Location: London (On-site)
Company: Wine & Whisky GroupAbout Us
We are a family owned Wine & Whisky group with a central London office. We have a strong focus on regional specialisation and partnerships with independent producers. As a small and collaborative team, we value flexibility, initiative, and a hands-on approach. Every member of our team plays an important role in keeping the business running smoothly — and we’re looking for someone who thrives in a varied, dynamic environment.The Role
This is a hybrid, multi-faceted position ideal for someone who enjoys being the organisational backbone of a business. While bookkeeping and operational oversight are at the core, the role naturally touches many parts of the company, from day-to-day office support to coordinating logistics and maintaining internal processes. No two days are the same, and a chameleon-like ability to shift between tasks is key.Key Responsibilities
Maintain accurate financial records, including daily bookkeeping, reconciliations, invoicing, and payment tracking
Support month-end processes and liaise with external accountants when required
Oversee operational workflows to ensure smooth running of the business
Coordinate shipments and stock movements, working closely with suppliers, warehouses, and logistics partners
Prepare shipping or administrative documentation as needed
Keep the office organised and functioning effectively, ensuring the team has what they need to operate efficiently
Assist with general administrative duties, problem-solving, and ad-hoc tasks that arise in a small, busy team
About You
Strong experience in bookkeeping and operational/administrative support
Highly organised with excellent attention to detail
Comfortable juggling multiple responsibilities and shifting priorities
Proactive, adaptable, and collaborative — someone who enjoys pitching in wherever needed
Confident communicator who can interact effectively with internal and external partners
Familiarity with Xero, Google Workspace, MSOffice. Experience using The Wine Hub an advantage but not essential.
An interest in the wine and whisky world an advantage
What We Offer
A close-knit, supportive working environment
A role with genuine variety and scope
Opportunities to learn about and work within the premium wine and whisky industry
Competitive salary depending on experience
How to Apply
Please send your CV and a brief cover letter explaining why you believe you are well-suited to this varied, hands-on role to [email protected]